Dialog 5W+1H about business letter

Hello this time I will share with friends like what is an inquiry letter in the form of dialogue ^^ 

happy reading :)

Djagad : hello, Rafi!!

Rafi : oh hay Djagad!

Djagad : what are you doing here??

Rafi : oh! I'm making a business letter broo

Djagad : really?? What is Business letter?

Rafi  : eumm.. Business letter is a type of correspondence between companies or between companies and individuals, such as customers, clients, contractors or other outside parties.

Djagad : woaahh its cool, When do we use the Business Letter?

Rafi  : We usually use business letter when we will convey information, conclude transaction, creation of demand, expansion of business, placing order, etc.

Djagad : you used that for photography business?

Rafi : yes of course Djagad

Djagad : Who can submit the Busines Letter?

Rafi  : you can submit The suppliers, debtors, creditors, customers and with other concerned parties to exchange information.

Djagad : So, Where we can write name and contact information in Business Letter?

Rafi  : We can write name and contact information under the closing.

Djagad : woahh yes I know!! but Why we must use active, rather than the passive voice in Business Letter?

Rafi  : Because the active voice is much more effective in a business letter because it establishes a more assertive tone and the passive voice can make your writing seem dull or confusing.

Djagad : thats right man, How do we write a Business Letter?

Rafi  : look my word file in laptop, A business letter always contains a few standard parts like this
1. The date
2. Information about its sender and recipient
3. A salutation
4. A body consisting of a few concise paragraphs
5. A closing
6. The sender’s signature
7. The sender’s typed name, title, and contact information
8. A list of enclosures, if necessary

Djagad : ohh I see. Now, I know what is the business letter and how to make a business letter for photography

Rafi  : yapp thats good for you